Our Product: Academywise Student Management for RTOs and CRICOS Providers
Student management software for Australian RTOs and CRICOS providers.
Academywise is a student management system we designed, built and run for Australian Registered Training Organisations and CRICOS providers delivering VET.
It runs admissions, timetables, attendance, fees, education agents, PRISMS and AVETMISS reporting on one student record, with the compliance rules built in. Deadlines become countdowns, and approvals become steps that can't be skipped.
Because Academywise is our own product, we host, support and improve it ourselves. That is the same work we do when we build and look after custom platforms for our clients.
- Hosted in Australia
- Built for Australian VET
- Guided demo with sample data
The whole student lifecycle on one record
From first application to final testamur, without re-keying information between systems.
Admissions and enrolment
A guided online application, document requests, assessments and e-signed offers in one pipeline from applicant to current student.
Academic delivery
Courses, classes, timetables with clash detection, attendance rolls, unit results, RPL and credit transfer.
Fees and payments
Fee schedules, receipts, credit notes, Stripe payments and automated reminder, overdue and NOIC steps.
Student portal
Students see their course, timetable, results and fees, pay online, update their details and complete surveys.
Education agents
Agent applications with referee checks, agreements, an agent portal, commissions, claims and agent training.
Work placement
Placement agreements, host onboarding, e-signed MOUs, checklists and hours logged by hosts and students.
Documents and credentials
Testamurs, statements of attainment, records of results and offer letters with QR verification and revocation.
Leads and communications
Lead management with Meta lead ads, team tasks and digests, a complete communication log and role-controlled email templates.
Data migration
Import students, enrolments, results, notes, CRICOS and PRISMS history from aXcelerate, Meshed or AVETMISS NAT files.
Compliance built into the system
The rules training providers answer to are written into Academywise as tested code, so the system checks them, not your staff.
Government reporting
AVETMISS NAT exports with readiness checks, state reporting, USI validation and scheduled email reports.
International students
Passport, visa and OSHC tracking, a PRISMS 14-day variation register, ESOS attendance warnings and GS-gated CoEs.
Quality and standards
A compliance workspace for the 2025 Standards for RTOs and ESOS, covering evidence, policies, registers, governance and staff.
Built and run by Code Venture
Academywise is the kind of platform we build for clients. Designing, hosting and supporting our own product means the same team brings that experience to your project.
- Cloud platform hosted in Australia on AWS
- Access enforced by the database for every role
- Compliance rules written as tested code
- Audit trail on every record by default
- Student and education agent portals
- Moodle, Microsoft 365, Stripe and training.gov.au integrations
Academywise: Common Questions
What is Academywise?
Academywise is a student management system for Australian Registered Training Organisations and CRICOS providers. It runs admissions, timetables, attendance, fees, education agents, PRISMS and AVETMISS reporting on one student record, with the compliance rules built in.
Who is Academywise for?
RTOs and CRICOS-registered providers delivering VET, including multi-campus groups and providers that recruit through education agents. It isn't designed for universities, schools or ELICOS-only colleges.
Who makes Academywise?
Academywise is designed, built and run by Code Venture Pty Ltd, the same company behind this website.
Where is Academywise hosted?
Academywise is hosted in Australia on AWS.
What does Academywise integrate with?
Microsoft 365, SharePoint, Moodle, Stripe, training.gov.au, SMTP2Go, vsure for VEVO checks, LLN Robot, Digital Robot and Meta lead ads.
Can we move from our current student management system?
Yes. Academywise imports students, enrolments, results, notes, and CRICOS and PRISMS history from aXcelerate, Meshed or AVETMISS NAT files.
How much does Academywise cost, and is there a trial?
Academywise is quoted for each provider based on student numbers, campuses, modules, integrations and migration. There is no self-serve trial; instead, book a guided demo with sample data at academywise.com.au.
Need a platform like this for your business?
We design, build and support custom platforms for businesses with processes off-the-shelf software doesn't fit.
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